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Essentials of Facilities Management Training


Program Place: Dubai

Program Date: 11.11.2024

Price: $4900

Course Details


Introduction

As the facilities management function continues to evolve, so do the range of responsibilities and the methods employed to deliver services. In this interactive course, participants are engaged with thought-provoking exercises and discussions to build solid skills, real-world insight and valuable know-how to handle the facility management job with confidence.

 

Essentials of Facilities Management Training course covers the entire facility management range providing expert solutions and the latest best practices used in the profession. Your facilitator confronts head-on the real-world problems encountered on the ground. Everyone leaves the program with new skills to deal with people and manage change. The course helps participants recognize and confront the implications of their actions in a "safe" environment.

 

The course is designed to provide delegates with an in-depth understanding of the critical elements within successful Facilities Management (FM) From understanding the requirement to ensure the FM strategy is aligned with overall organizational strategy, through to defining and managing a range of FM portfolios and asset types, and concluding with ensuring quality and legal compliance within the FM function to support overall organizational compliance and governance..

Objectives

At the end of Essentials Of Facilities Management  Training course ,  participants will be able to :

 

    Understand the role and contribution of the FM Function.
    Be able to define and manage key Facilities Management Portfolios and Asset types.
    Ensure compliance both in terms of quality and adherence to legal standards.
    Develop a practical perspective on contemporary work practices in your field.
    Implement an Action Plan at your workplace using the knowledge and skills acquired through the course.
    A complete view of the role and responsibilities of the FM function
    Practical advice and guidance on selection and management of suppliers
    Greater awareness of health and safety compliance issues, risk management and business
    continuity.

Who Should Attend ?

Essentials of Facilities Management Training course, is ideal for :

 

     Facility managers, office managers, building owners, contract administration professionals and anyone interested in facilities management..

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Course Outline


5 days course


Day 1

Introduction to Facilities Management  Essentials 

 

    What is Facilities Management (FM)? – ‘the facilities umbrella’
    Defining FM within an organisation.
    The 8 key roles of FM.
    FM – overhead or profit centre?
    The strategic importance of managing facilities.
    Developing an FM plan and team.

 
Establishing control of support services

 

    Recognising and reviewing support service requirements.
    Profiling current service levels and costs.
    Reviewing contracted services.
    Outsourcing v in-sourcing.
    Contract ‘bundling’ and ‘aggregation’.
    Determining and implementing a contract strategy.

Day 2

Focusing on the customer

 

    Comprehending customer business needs and objectives.
    Engaging the customer.
    Customer service strategy.
    Developing a customer action plan.
    The pursuit of excellence.

 
Managing the budget

 

    Harnessing cost data.
    Identify spending patterns.
    Building up the budget plan.
    Defending the plan
    Control mechanisms and reports.
    How to maximise the budget..

Day 3

Comprehending service contracts

 

    What is a contract and why do we need them?
    Tender terms.
    Objectives and understanding what the contractor wants.
    Contract structure explained.
    Terms and conditions.
    Specifications – output v input.
    Schedules of tender.
    Supplier ‘own’ contracts – common traps!

 
Controlling the tender process

 

    Why tender?
    Tender timetable.
    Roles and responsibilities.
    Tender stages.
    Tender board interview techniques.
    Negotiation techniques.
    Award and debriefing.
    TUPE issues..

Day 4

Mobilisation of service contracts

 

    Managing change.
    Implementation programme.
    Briefings and site familiarisation.
    Lines of communication.
    Procedures and manuals.
    Handover arrangements.

 
In-contract management

 

    Review and revise contract strategy objectives.
    Building successful contract management relationships.
    Monitoring process step by step.
    Service level agreements and KPIs demystified.
    Reports that inform and managing contract meetings.
    Contract review process and dealing with contract variations.
    How to handle disputes and contract termination.
    Planning and preparing for re-tendering.
    Practical tips on managing support services..

Day 5

Compliance and risk management
 

    What legislation and who is accountable?
    Developing a safety policy.
    Managing safety.
    How to carry out a risk assessment.
    Permits to work.
    Practical guidelines to handling emergencies.
    Business continuity – FM’s role.

 
Managing a project (eg, a relocation)

 

    How to get started – plan, brief, consult.
    Understanding the building – structure, design constraints.
    Space – cost, open plan, storage, restaurant, nursery, gym.
    Moving people – the issues and how to avoid the pain.
    Removal contracts – the pitfalls.
    Managing a ‘happy’ move.
    Settling in or ‘Happy ever after’!.